Boiler Service Reminder Software
Send automatic boiler service reminders to your customers before their service due date — and make them sound like you.
Highly customisable (email & SMS)
Massively boost your repeat business
Never miss another reminder
Let the jobs flow in as you stay busy on the tools
Set up boiler service reminders with Gas Engineer Software and start earning an average of £23* for every one sent. Already sending reminders manually? Automating the process frees up hours of your time.
*On average, every 3 reminders sent by Gas Engineer Software turns into a job worth ~£78.
How It Works
1. Import your customers
If you already have a database of customers, we can help you import them all into Gas Engineer Software – including any existing boiler service due dates.
2. Personalise your reminder
Once you’ve got your customers ready, edit the template reminder to make it sound like you.
3. Issue a certificate
Any time you issue a relevant certificate, that job address’s boiler service due date will automatically update.
4. Your reminder is scheduled
Reminders will go out a certain time before the boiler service due date, according to your settings.
5. Wait for your customer to get in touch
Our boiler service reminder software will automatically queue up the email or SMS. Before their next due date, they’ll get in touch with you to book a new job in.
EASY REPEAT BUSINESS
Boiler Service Reminders: Voted Our Most Profitable Software Feature
Gas Engineer Software automatically tracks every gas service due date for you, so nothing ever gets missed.
Once reminders start going out, we’ve consistently seen around 33% of them turn into new jobs for our users, year after year. The best part? It requires zero effort on your end after a quick setup.
MADE FOR PROFESSIONALS
Customise Your Reminders & Make Them Sound Like You
You have complete control over your reminders, from wording to tone and time sent.
Send reminders by SMS or email, and make them personal using simple drag-and-drop tags that insert customer names, dates, appliances, and more.
HELPFUL AND PROFITABLE
Save Hours & Make Sure No Customer Gets Missed
Automated reminders help you show customers you genuinely care about their safety and compliance, creating a win-win for both sides.
You’ll eliminate the time-consuming hassle of manually managing reminders, and with everything handled automatically, no customer ever slips through the cracks.
Gas Engineer Software is 100% free to try.
Start your 7-day trial:
Why use boiler service reminder software?
They’re helpful for customers
- Service reminders are a friendly reminder.
- Landlords need to stay compliant.
- Toggle on/off depending on customer preference.
Extra work for your business
- Service reminders book annual gas safety jobs.
- Free up time to focus on other jobs.
- Retain loyal customers year after year.
Do it all with job management software
Manage all your jobs & keep your team all on the same page. See what makes Gas Engineer Software the #1 choice for heating businesses.
Do it all with job management software
Manage all your jobs & keep your team all on the same page. See what makes Gas Engineer Software the #1 choice for heating businesses.
ALL FEATURES
All-In-One Software For Heating & Plumbing Businesses
WIN MORE JOBS
Quotes & Estimates
Create winning quotes in minutes with template line items. Then, convert them to invoices in one click.
GO PAPERLESS
Records & Certificates
All gas industry certificates. In your pocket, for every job.
GET PAID FASTER
Invoices & Payments
Convert quotesto invoices. Complete with easy & low-fee digital payments.
CONNECT YOUR APPS
Integrations
Save time by sending data to your accounting software and connecting to your analyser.
STAY ORGANISED
Scheduling & Calendar
Manage your jobs & team in one place.
GET REPEAT BUSINESS
Automated Reminders
Send service reminders & chase late payers — without lifting a finger.
STREAMLINE WORK
Job Management
Keep everything together with an activity history for all customers.
CRM SOFTWARE
Customer Management
Keep all of your customer details tidy & in one place.
EASY ACCESS CONTROL
User Management
Give users access to what they need.
LOOK PROFESSIONAL
Custom Workflows
Add your logo to your records, create custom job statuses, and more.
WHY US
Find out why over 6,000 Heating & Plumbing Companies Trust Us
Easy to start | No credit card required
Paul LaborevicsYork Heating and Plumbing Solutions
"The customer service is spot on. Time-saving software that helps keep me on track.
Very happy and satisfied."
Phil Shakespeare
Premium Heating Services Ltd
"Brilliant app. I’ve been using it for 3 months and it’s so easy to use for everything from certificates to service reminders and invoicing."
Brett CareyCarey Plumbing & Heating
"From gas records to quotes, estimates, and invoices, it’s saved us so much time and money. I can’t recommend this more."
Make your job easier with
Gas Engineer Software
Efficient quoting, scheduling & certificates. All in one place.
Gas Engineer Software helps you manage your heating & plumbing business and save hours each week on admin and paperwork.
AUTOMATED REMINDERS
Frequently Asked Questions
How do automated reminders work for heating businesses?
Whenever you issue paperwork to a customer, (this could be a gas certificate, invoice, or quote) our software records this date. Depending on what you sent, a reminder will be sent out after a specified amount of time.
These reminders can be either emails or SMS. For an invoice, a reminder might be sent after 2 weeks, while a service reminder is normally 11 months later.
Can I change what my reminders say?
Absolutely! All of our reminders are customisable. You can write anything you like while also making use of our shortcut tags like :firstname and :propertyaddress which will automatically fill with the customer’s unique information.
What kind of automated reminders are useful for a heating business?
We’ve devised three different types of reminders useful for heating businesses. Quote and invoice reminders simply follow up on the paperwork you send to customers, helping you get paid faster and win more jobs.
However, our most profitable feature is our service reminders. These help you capture more repeat business from the yearly servicing you do for many customers.
Can I set which customers receive reminders?
Yes. If a customer has requested to not receive reminders, you can simply turn off automated reminders in that customer’s profiel.
Why are service reminders good for profitability?
Since landlords and most homeowners get their gas appliances serviced each year, these service reminders are a great way to keep the same customers. It’s cheaper and more effective than finding new ones, and also prevents your customers from going to one of your competitors instead (if they received a leaflet through the door, for example)
You can read more about the benefits of repeat business in our article here.
Is there any risk storing only digital copies of my records?
Keeping your records stored on Gas Engineer Software is extremely safe because we use bank-level encryption and keep frequent backups. Read more about this here.
Going paperless also means you won’t have to worry about floods, leaks, damp, fire, and simply misplacing records.