Automated Reminders

Generate repeat business with annual service reminders
Have payment reminders sent for you.
Win more jobs with quote reminders.
Add service reminders to job addresses to effortlessly book more jobs

Set and forget. Let software do the heavy lifting

Email & SMS service reminders are voted our most profitable feature.

AUTOMATED SERVICE REMINDERS

Get More Jobs Without All The Extra Work

Send reminders for service dates

Simple yet highly effective. We provide template messages and you’re free to control the timing, frequency & wording. Drag & drop tags let you add a personalised touch, too.

Learn more about digital gas safety certificates →

Be helpful while getting repeat business

Service reminders are a win-win for you and your customers. They’re genuinely helpful for your customers and get you a load of extra jobs.

Save time & do more jobs with fewer staff
With a steady stream of jobs that land in your inbox, you won’t have to spend so much time looking for new work. More billable hours and less paperwork means more profit for your business.
Job management - Schedule and book a new job
Job management - Schedule and book a new job
AUTOMATED INVOICE REMINDERS

Get Paid Quicker & Avoid Having To Chase Customers

Automatically nudge late payers

Chasing late payers all the time is no fun. Our invoice reminders put that problem to rest. Tailor the timing, frequency, and messaging to how you like it.

Learn more about paperless invoices →

Improve cash flow by getting paid faster

With our invoice reminders being sent in the background, you’ll get paid faster and enjoy a reliable cash flow without any of the hassle.

Make paying easy for your customers

Instant QR code and link payments make the payment process easier than ever – for both you and your customers. Low fees, instant, and no hassle.

Learn more about payment integrations → 

AUTOMATED QUOTE REMINDERS

Revive Dead Quotes Without Needing To Follow Up

Send friendly quote reminders
Stay front-of-mind for all your job leads with a simple quote reminder. Again, timing, frequency, and messaging are all customisable.

Learn more about paperless quotes → 

Pick up dropped leads & win more quotes
Putting together a quote takes time, especially if you’ve had to visit the property. Our reminders help keep customers engaged and give you an edge over your competitors.
Easily book in jobs using our simple scheduling system
Once a quote is confirmed, booking in a job is quick and easy through our scheduling system, perfect for sole traders and teams alike.

Learn more about scheduling →

Quote reminders help you win more quotes

Gas Engineer Software is 100% free to try.

Start your 7-day trial:

Why set up automated reminders?

They’re helpful for customers

  • Service reminders are a friendly reminder.
  • No need to chase up on your quotes.
  • Toggle on/off depending on customer preference.

Extra work for your business

  • Service reminders book annual gas safety jobs.
  • Quote reminders pick up dead leads.
  • Waste no time chasing customers for payments.

Do it all with job management software

Manage all your jobs & keep your team all on the same page. See what makes Gas Engineer Software the #1 choice for heating businesses.

Job Management App Works on Mobile

Do it all with job management software

Manage all your jobs & keep your team all on the same page. See what makes Gas Engineer Software the #1 choice for heating businesses.

WHY US

Find out why over 6,000 Heating & Plumbing Companies Trust Us

Easy to start | No credit card required

Michael McCluskey
McCluskey’s Heating

Have been using since the early days. Had tried other software, but was so impressed not just by the ease of use but the technical help that is at hand.

Frank McCracken
FGM Boiler Services

A great app, should have moved onto it years ago, customer service always on hand should there be any advice needed. Highly recommended.

Tom Zapasnik
T Z Plumbing

This gas software is great for all my needs. I wouldn’t use anything else. Also invoices before I even leave the job get home and I’ve already be paid.
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The Number #1 Software for the UK Heating & Plumbing Industry

The number #1 software for the UK heating & plumbing industry for over 10 years. Easily manage your customers, engineers & jobs. Grow your business with less paperwork, less hassle and less work.

AUTOMATED REMINDERS

Frequently Asked Questions

How do automated reminders work for heating businesses?

Whenever you issue paperwork to a customer, (this could be a gas certificate, invoice, or quote) our software records this date. Depending on what you sent, a reminder will be sent out after a specified amount of time. 

These reminders can be either emails or SMS. For an invoice, a reminder might be sent after 2 weeks, while a service reminder is normally 11 months later. 

Can I change what my reminders say?

Absolutely! All of our reminders are customisable. You can write anything you like while also making use of our shortcut tags like :firstname and :propertyaddress which will automatically fill with the customer’s unique information.

What kind of automated reminders are useful for a heating business?

We’ve devised three different types of reminders useful for heating businesses. Quote and invoice reminders simply follow up on the paperwork you send to customers, helping you get paid faster and win more jobs.

However, our most profitable feature is our service reminders. These help you capture more repeat business from the yearly servicing you do for many customers. 

Can I set which customers receive reminders?

Yes. If a customer has requested to not receive reminders, you can simply turn off automated reminders in that customer’s profiel.

Why are service reminders good for profitability?

Since landlords and most homeowners get their gas appliances serviced each year, these service reminders are a great way to keep the same customers. It’s cheaper and more effective than finding new ones, and also prevents your customers from going to one of your competitors instead (if they received a leaflet through the door, for example)

You can read more about the benefits of repeat business in our article here.

Is there any risk storing only digital copies of my records?

Keeping your records stored on Gas Engineer Software is extremely safe because we use bank-level encryption and keep frequent backups. Read more about this here.

Going paperless also means you won’t have to worry about floods, leaks, damp, fire, and simply misplacing records.