PDF TEMPLATE

Free CP12 Gas Safety Certificate Template

Your new & digital CP12 certificate book

Fill in a quick & easy digital template to issue professional-looking Gas Safety Certificates to customers
Sample image of the legionella risk assessment template

A simple CP12 template offers a much easier and more professional way of issuing Gas Safety Certificates. It’s completely free to download, use, and reuse. Now more than ever, customers expect professionalism, and this is an easy way to impress. 

Not only is it cheaper than constantly restocking certificate pads, but it’s quick to send without worrying about carbon paper copies, forever neat without messy handwriting, and easily organised.

Fillable on mobile devices and desktops
Saves time with paperwork
100% free to download
Made by software experts

Gas Engineer Software users have access to many more templates and an app to organise all the work from quote to invoice. Learn more.

Sample image of the legionella risk assessment template

    Download Your Free CP12 Template

    How to use this template

    This CP12 template is designed to be easily completed on your phone or computer. We recommend keeping a blank copy for you to reuse for different customers, rather than having to download a new copy each time. Here’s a quick breakdown:

     

    Step #1: Enter your email to receive the template file.

    Step #2: For easy organisation and record-keeping, we recommend making a copy of the file for each new customer you issue a Gas Safety Certificate to.

    Step #3: Open the template in a PDF reader such as Adobe Acrobat, Adobe Reader, Apple Preview, or equivalent on your phone.

    Step #4: Complete the certificate as normal

    Step #5: Add any digital signatures and logos by inserting photos into the PDF file.

    Step #6: Export the file to be sent to your customer. This is an important step, as it will prevent information from being edited after the certificate has been issued. Only you and your team can do this with the original file.

    Step #7: Send the file to your customer, office staff, and anyone else that needs a copy.

    What is a Gas Safety Certificate?

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    CP12 certificates (Gas Safety Records or Gas Safety Certificates) are issued by Gas Safe Registered engineers. Customers are either homeowners or landlords, the latter of which have a legal responsibility to ensure the safety of gas appliances in their property. 

    Gas Safety Certificates are valid for 12 months, and may be issued during an annual servicing or inspection. 

    In order to complete the certificate, the gas engineer must thoroughly inspect and if necessary test the gas appliances in the property. Like traditional paper pads, our digital template includes all the necessary fields to provide a record for this. 

    A Gas Safety Certificate acts as a record for both customers and your business. It should include details on what has been inspected, test results, required actions, and more.

    What is a Gas Safety Certificate?

    CP12 certificates (Gas Safety Records or Gas Safety Certificates) are issued by Gas Safe Registered engineers. Customers are either homeowners or landlords, the latter of which have a legal responsibility to ensure the safety of gas appliances in their property. 

    Gas Safety Certificates are valid for 12 months, and may be issued during an annual servicing or inspection. 

    In order to complete the certificate, the gas engineer must thoroughly inspect and if necessary test the gas appliances in the property. Like traditional paper pads, our digital template includes all the necessary fields to provide a record for this. 

    A Gas Safety Certificate acts as a record for both customers and your business. It should include details on what has been inspected, test results, required actions, and more.

     

    3 benefits of a PDF template over your CP12 certificate book

    Paper CP12 certificate pads have been the norm for decades. They’re an easy way to complete a Gas Safety Certificate that looks professional and complies with all regulatory standards. But carbon paper is old technology by now (over 200 years old, in fact) and creates double or triple the paperwork for you to deal with. 

    Here are some of the benefits of using a PDF template rather than buying Gas Safety Certificate pads:

     Organised – With paper certificates, you end up with several copies of carbon paper. One has to go to the customer, while the others get tossed in your van before being handed to office staff or sorted through later on. Using a digital template, everything can be easily organised right there and then, on the job.
    Secure – Losing a paper certificate is easy – and we’ve all done it. With a digital certificate, this is virtually impossible. And, if your customer loses their copy, it takes seconds to resend.
    Professional – Writing things down digitally means no messy handwriting, no smudges, stains, creases, and tears. Fixing a mistake is also super easy right up until you export the PDF.

    Our free CP12 certificate template makes the process of issuing certs simple, risk-free, and fast.

    What’s on our Gas Safety Certificate PDF template?

    Our Gas Safety Certificate PDF has all the same fields as a paper version does. This means it is fully compliant with Gas Safe requirements. 

    You’ll find fillable fields for: 

    • Company details
    • Site address
    • Client details
    • Appliance details
    • Various inspection/safety checks & tests
    • Identified defects & action taken 
    • A signature field and next inspection date. 

    To gain access to the full template, simply enter your email above and click “Get Template”.

    Manage your job properly and see every detail

    What’s on our Gas Safety Certificate PDF template?

    Our Gas Safety Certificate PDF has all the same fields as a paper version does. This means it is fully compliant with Gas Safe requirements. 

    You’ll find fillable fields for: 

    • Company details
    • Site address
    • Client details
    • Appliance details
    • Various inspection/safety checks & tests
    • Identified defects & action taken 
    • A signature field and next inspection date. 

    To gain access to the full template, simply enter your email above and click “Get Template”.

    Other certificates from Gas Engineer Software

    Why use software for your gas certificates?

    Using a Gas Safety Certificate PDF template is a great start for your paperless journey, but it’s still only one aspect of your business. 

    The whole idea behind Gas Engineer Software is to offer an all-in-one solution. Why, you might ask?

    By keeping all of your workflow processes together under one roof, you can save hours each week. Paper may be the traditional way of doing things, but it also means you have to manually create and organise all your quotes, invoices, certificates, schedules, job sheets, and more from scratch. 

    Software allows you to dramatically speed this up. For example, quotes can be turned into invoices at the click of a button and all your records are automatically organised.

    Want to learn more about Gas Engineer Software? Click here. You can also start a free trial by clicking the button below.

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    Frequently Asked Questions

    Is there any difference between our PDF CP12 template and a paper certificate?

    Practically speaking, there is no difference. Both paper and digital certificates are perfectly valid in the eyes of Gas Safe Register, and can be used to hand to customers. 

    The only difference is the added convenience of paperless solutions. And, if you want, you can always print off your Gas Safe Certificate PDFs.

    How often do Gas Safe Certificates need to be replaced?

    Landlords have a legal responsibility to replace their Gas Safety Certificate every 12 months to ensure the safety of their tenants. 

    Homeowners do not have the same requirement, and data has shown that roughly one-third skip on their annual safety checks. Find out more about how you can educate these customers on gas safety issues and get more jobs in the process.

    Can I keep and reuse this CP12 certificate template?

    Yes – absolutely. As long as you are not sharing an edited version of our template with our name on it, there are no requirements regarding the way you use and reuse this PDF template.

    Is there a better way to organise all my certificates?

    If you’ve been thinking about going paperless, starting with your certificates and using a PDF template is a great start. 

    They’re already much easier to organise and handle than countless paper certificates, but it’s still a manual process. 

    With Gas Engineer Software, all your workflow processes become interconnected. An all-in-one solution can save hours of your time each week. Start a free trial today.

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